> ## Knowledge Base Index > Fetch the complete knowledge base index at: https://help.getzendo.io/sitemap.xml > Use this file to discover available pages before exploring further. > Pure-Markdown content can be obtained by appending a '.md' suffix to the content URLs listed in the sitemap (without the trailing slash). # Set up your documents: numbering, logo, footer and seller details Every new quote and invoice takes its number, logo, footer and seller details from your document settings in **Settings › Sales › Payments & documents**. It is worth setting these up once, before you send your first quote or invoice, so that every document looks right from the start. ## Set up numbering, logo, footer and seller details 1. Open **Settings › Sales › Payments & documents** and go to the **Documents** tab. 2. Under **Default settings**, choose the **Currency**, the **Payment deadline** and whether **Tax support** is on. 3. In **Documents numbering format**, set the numbering pattern, for example `##/MM/YYYY`. 4. In the **Invoices** block and the **Quotes** block, add a **Prefix** and a **Suffix** if you want them. **Document numbering preview** shows what the result will look like. 5. In each block, write a **Footer note** of up to 1,000 characters, for example your payment terms on invoices and the validity and conditions on quotes. 6. If documents should show a different logo from your main one, turn on **Use a different logo on documents**, upload a **Documents logo** and set its **Width**. To show no logo at all, turn on **Hide the logo on invoices and quotes**. 7. On the **Seller details** tab, enter your name or company name, your address and your **Tax ID / VAT**. 8. Select **Save**. ![The Documents tab: default settings (2), numbering format (3), prefix and suffix (4), footer note (5) and logo options (6).](https://getzendo.io/wp-content/uploads/2026/11/kb-b8-documents.webp =526x716) ![The Seller details tab (7) and Save (8).](https://getzendo.io/wp-content/uploads/2026/11/kb-b8-seller-details.webp =674x456) ## Quotes and invoices are numbered separately The **Invoices** and **Quotes** blocks are set up independently, so quotes and invoices each have their own number series and their own footer. A document gets its number only when you issue it. Until then, a draft shows **New draft Quote** where the number will be. Zendo puts the footer note into the **Note** of every new quote or invoice. To change it on one document only, edit that document's **Note** in the editor. See [Edit a quote or invoice](https://help.getzendo.io/en/article/edit-a-quote-or-invoice-jglivw/). ## Settings you can change on an individual quote or invoice The currency, the payment deadline and the tax setting are only defaults, and you can change them on each quote or invoice. A document created from a service takes the currency and the VAT setting from that service instead. The **Number format** setting decides how amounts are written. It applies to every document and PDF and cannot be changed for an individual quote or invoice. If you change it later, documents you have already issued keep the old format. The date and time formats for documents are set separately, as **Document date format** and **Document time format** in **Settings › Workspace › General**. See [Set your workspace name, address and formats](https://help.getzendo.io/en/article/set-your-workspace-name-address-and-formats-fzxsyf/). ## Which logo appears on documents Quotes and invoices show your main logo, unless you turn on **Use a different logo on documents**. PDFs and emails always use the main logo, never your dark mode logo. To leave the logo off altogether, turn on **Hide the logo on invoices and quotes**. See [Put your logo, favicon and app icon in place](https://help.getzendo.io/en/article/put-your-logo-favicon-and-app-icon-in-place-1sy8a1l/). ## Who the document is from and to Zendo does not fill in any seller details for you. If you leave them empty, your quotes and invoices do not say who issued them. Your seller details fill the **From** block on every document, and the client's profile fills the **To** block. Both can be changed for an individual quote or invoice in the editor, which lets one workspace issue documents under more than one company or person. ## Related - [Edit a quote or invoice](https://help.getzendo.io/en/article/edit-a-quote-or-invoice-jglivw/) - [Charge tax](https://help.getzendo.io/en/article/charge-tax-1bt1f15/) - [Add a manual payment method](https://help.getzendo.io/en/article/add-a-manual-payment-method-wwqitl/) - [Put your logo, favicon and app icon in place](https://help.getzendo.io/en/article/put-your-logo-favicon-and-app-icon-in-place-1sy8a1l/) - [Set your workspace name, address and formats](https://help.getzendo.io/en/article/set-your-workspace-name-address-and-formats-fzxsyf/)